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Explore all features

A complete tour of AssetKeeper — every module, workflow, and capability from the production platform.

Computer inventoryAccessory trackingLicense managementCompanies & organizationEmployee directoryPermissions & securitySupport ticketingReports & analyticsNotificationsAPI & integrationsData managementLocations & suppliersDeployment & hostingDay-to-day operations

Computer inventory

Track every laptop, desktop, and workstation from procurement through retirement.

  • Auto-generated asset IDs (company–department–category sequence)
  • Serial numbers, barcodes, QR labels, and public token-based asset pages
  • Processor, RAM, OS, hostname, and manufacturer details
  • Branded vs assembled systems; single-user or multi-user assignment
  • Custom status labels — available, assigned, maintenance, retired, lost
  • Condition tracking, purchase cost, depreciation, and current value
  • Warranty expiry, maintenance schedules, and provider notes
  • Assign to employees or departments with full assignment history
  • Attach documents, notes, and images to each asset
  • Bulk CSV import, update templates, and per-module CSV export

Accessory tracking

Manage keyboards, docks, monitors, cables, and peripherals alongside computers.

  • Categorize accessories with icons and descriptions
  • Link to suppliers, manufacturers, locations, and departments
  • Optional asset tags, serial numbers, and order references
  • Assign to employees with checkout date tracking
  • Assignment history with assign/unassign audit trail
  • Purchase date, unit cost, and active/inactive status
  • Image uploads and free-form notes per item

License management

Stay compliant with seat counts, renewals, and publisher tracking.

  • License categories and software publisher directory
  • License types: perpetual, subscription, volume, OEM, trial, academic, enterprise
  • Seat types: per user, per device, concurrent, or unlimited
  • Total vs used quantity with usage percentage indicators
  • Assign licenses to users or computers with assignment history
  • Renewal records with cost, order number, and new expiry dates
  • Expiry status: valid, expiring soon, expired, or no expiry
  • Support contact, license file uploads, and supplier linkage
  • Auto-generated license IDs (company–category sequence)

Companies & organization

Multi-tenant structure for companies, departments, teams, and locations.

  • Company profiles with branding, timezone, currency, and address
  • Parent/subsidiary company hierarchy
  • Departments with managers, cost centers, budgets, and sub-departments
  • Teams within departments with team leads and project tags
  • Hierarchical locations — buildings, floors, rooms, warehouses, sites
  • Unified supplier directory for assets, accessories, and licenses
  • Manufacturer records with support contacts and product counts

Employee directory

Users double as employees — linked to assets, licenses, and departments.

  • Employee IDs, job titles, employment type, and hire/exit dates
  • Company, department, manager, and work location assignment
  • Employment status controls login access (active, resigned, etc.)
  • Account lockout after failed login attempts
  • Avatar, contact info, emergency contacts, and address records
  • Asset, accessory, and license assignment counts per employee
  • Google SSO sign-in via django-allauth

Permissions & security

Department-scoped RBAC so teams see only what they're allowed to.

  • Preset roles: admin, manager, viewer, approver
  • Granular per-department permissions for each module
  • Separate view, assign, edit, and delete rights
  • Covers employees, computers, accessories, and licenses
  • Permission-aware dashboard and query filtering
  • Application audit logs for create, update, and delete actions
  • Password change logging and login attempt tracking

Support ticketing

IT help desk built into the asset platform — tickets linked to hardware.

  • Auto-generated ticket numbers per company
  • Categories, priorities (low → urgent), and status workflow
  • Link tickets to specific computers
  • Assign to IT staff; reporter and assignee tracking
  • Public and internal comments on tickets
  • Open → in progress → pending → resolved → closed lifecycle
  • Notifications on assignment, status change, and new comments

Reports & analytics

Dashboard metrics plus exportable reports for IT, finance, and compliance.

  • Live dashboard: computers, employees, accessories, licenses, trends
  • Computers by category, status, condition, and department
  • Warranty expiring soon and expired counts
  • License seat usage and financial summaries
  • Asset, license, warranty, and financial report pages
  • Custom report builder with saved configurations
  • Export to PDF, Excel, and CSV
  • Report generation history and download archive

Notifications

Proactive alerts so nothing slips through the cracks.

  • Asset assigned, unassigned, and created alerts
  • License expiring soon and expired notifications
  • Warranty expiring and maintenance due reminders
  • Low stock alerts for accessories
  • Ticket assignment, status, and comment notifications
  • In-app notification center with read/unread status
  • Email delivery with user-configurable preferences
  • Quiet hours and per-type notification settings

API & integrations

Connect AssetKeeper to your existing tools and workflows.

  • REST API v1 for computers, accessories, licenses, employees, tickets
  • API key authentication with rate limiting
  • Django-filter search, ordering, and pagination on API endpoints
  • Google OAuth / SSO for employee login
  • Full ZIP export of all modules as CSV files
  • Superuser database backup and restore (.dump)
  • Docker deployment with PostgreSQL and Gunicorn

Data management

Import, export, and backup your entire asset desk.

  • Bulk CSV upload and update templates for computers
  • Per-module CSV exports (assets, accessories, licenses, employees)
  • Export all accessible data as a single ZIP of CSV files
  • Full database dump export and filtered import for superusers
  • Category, supplier, location, and manufacturer CRUD
  • Application-wide activity logs with user and timestamp

Locations & suppliers

Know where assets live and who supplied them.

  • Nested location hierarchy with geographic coordinates
  • Location types: building, floor, room, warehouse, site
  • Asset and accessory counts per location
  • Supplier types scoped to assets, accessories, or all
  • Supplier contact info, address, and supplied-item filtering

Deployment & hosting

Run on managed hosting or your own infrastructure.

  • Managed hosting with TLS, backups, and automated upgrades
  • Docker Compose production setup with health checks
  • Nginx reverse proxy with static and media file serving
  • Environment-based configuration for dev and production
  • PostgreSQL database with Django migrations

Day-to-day operations

Workflows IT teams use every week.

  • Onboard employees with hardware, accessories, and licenses
  • Print QR labels for physical asset tagging
  • Public asset detail pages via secure tokens (no login required)
  • Run warranty and financial reports before audits
  • Handle support requests without leaving the platform
  • Monitor monthly asset and license trends on the dashboard

Ready to see it live?

Book a demo to walk through computers, licenses, tickets, and reporting — or compare hosting plans on the pricing page.

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